Aside from the main objective of successfully completing the planned line of programming in any event, ensuring safety of the organizers, volunteers, especially the attendees (more so when the attendees are of high profile) is of par importance.
Hence, the following pointers should give an idea on the most important aspects when it comes to event security.
Choose a secure or easy to secure venue
The task of ensuring events and any other mass activity will primarily start from the proper choice of a secure or easy to secure venue.
- Event organizers should consider the level of security required based on the profile of visitors.
- Normally, they can either opt to hold the event in a public or perhaps a private venue.
- Closed venues like auditoriums, gymnasiums, or studios are much easier to secure than open areas like football fields, parks, and other open grounds.
Have a venue security plan
- Relative to the proper choice of a secure or easy to secure venue, organizers in charge of the security should draw out a security plan based on the structure, facilities, or requirements of the venue.
- In this stage, the organizers may identify and assign exit and entry points, parking areas, emergency exits, utility pathways, etc.
Organize attendees or visitors
- Most of the time, visitor chaos or confusion is simply caused by the failure of organizers to implement a better way of segregating or directing the visitors in their proper place, or an organized manner of allowing entry or exit.
- One possible alternative is to implement a better ticketing system like the use of Tyvek wrist tickets.
Ensure design or structural safety
- During the preparation or decoration of the venue, temporary structures and designs may be erected and adorned.
- When it comes to accidents during certain events, failures or breakdown of temporary structures like the stage, platforms, or artificial walls and posts might eventually post some risks. Therefore ensuring that these temporary designs are secure, sturdy, and safe is always a must.
Have an emergency and contingency plan
Though untoward incidents or emergencies are generally not expected, preparing for these eventualities is always the topmost consideration.
- The organizers should establish an emergency plan that shall be made known to all staff, volunteers, and personnel in charge of security.
- In case this emergency plan fails to commence or is not suitable for use due to the nature of the emergency, an alternative or contingency plan should also be ready.
Consult security experts.
Finally, when the organizers think that all security concerns are well planned and organized, it always pays to acquire a second opinion from security experts.