A business has a life cycle. Like in humans, it may also be exposed to risks that can damage or completely erase the information system. That is why businesses, especially the big ones, should invest on business continuity software. This software ensures “continuity” even after a disaster. Here, the software addresses the critical issues and aspects of a business that needs to be worked on so important information, documents and assets will be safeguarded. A plan should be then produced with day-by-day action plan assigned to related officials and staffs.

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There are two considered business contingency plan software. The first is the informal software, where the management can still use office applications to create their continuity plan. MS Excel and MS Word are only a couple of informal software examples. The other type of business continuity software is the formal software. It includes solutions provided by software providers and business consultancy firms, such as SunGuard Data Systems and EverGreen.

Financial and insurance companies are probably the companies that are best benefited with the formal business continuity management software. Aside from the coffers and financial data print outs, the software will enable them to track and update their information base and continuity plan easily. But overall, an effective business continuity plan software will produce benefits to any type and size of business. Many heads, even that of the big companies, still claim that the MS Excel and MS Word and similar applications are also types of business continuity software. They are highly acceptable and often labeled as “powerful solutions” for a business continuity management plan. They claim that the simplicity of the office application is quicker and easier to use versus the formal software where non-expert users first need to build their skill and learn to operate the software. The costs also show the differences, with the informal software on the winning side.

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The business continuity software reviews are mixed. Many like the simplicity of the informal software but more managers support the formal software. The formal business continuity software has an easy update system, which can be easily distributed to concerned employees. The software has a unique planning and tasking feature that serves as the company’s checklist. It also serves as the better option if the company is a parent and has many subsidiaries and branches. With that great number, the simple office tools won’t be enough.

Managers can adapt any type of business continuity software they want for as long as the output or developed plan will work. Investing on the formal software is good but it has its own downside, too. It can be expensive and can cause “overkill” as several managers claim.